The Reporting Toolkit supports health care leaders and teams in developing fair, consistent, and psychologically safe approaches for addressing racism — a crucial step toward creating inclusive environments where everyone can thrive and advancing our shared commitment to accountability and equity in health care.
Download the Reporting Toolkit
Access the Reporting Toolkit for actionable resources, templates, and guidance to help your organization build stronger mechanisms for addressing anti-Black and anti-Indigenous racism.
Download the Reporting Toolkit (PDF)
Anti-racism work is non-linear and continually evolving, and the resources shared here reflect what was available at the time of development. We encourage you and your teams to regularly revisit, expand, and update these materials as your anti-Black and anti-Indigenous racism journey progresses, and to continue your learning by exploring related resources and emerging guidance.
Downloadable Templates
Access editable Word versions of selected templates from the Reporting Toolkit to support local planning, implementation, and adaptation within your organization.
These templates are designed to be practical starting points and can be tailored to your local context:
What’s Inside the Reporting Toolkit
A comprehensive set of policies, templates, and practices that help organizations design and implement systems to recognize, document, and address incidents of anti-Black and anti-Indigenous racism.
It includes:
- Guiding principles for trauma-informed, culturally safe, and survivor-focused reporting and resolution processes.
- Process maps and workflow templates to guide intake, assessment, and follow-up actions.
- Sample policies and definitions to standardize terminology and procedures across departments.
- Support and response tools for managers, investigators, and affected staff, including restoration and healing approaches.
- Communication and training materials to ensure that employees understand their rights, responsibilities, and available supports.
- Monitoring and accountability resources that help track trends and report on progress.
How Organizations Can Use the Reporting Toolkit
Utilize adaptable tools and frameworks that support both foundational and advanced reporting systems.
Organizations can use the toolkit to:
- Review and strengthen existing reporting policies and response protocols.
- Train leaders, HR, and equity teams to respond consistently and compassionately.
- Establish clear communication channels and confidential reporting options.
- Incorporate restorative practices that focus on healing and systemic change.
- Use data insights from reports to inform workplace culture initiatives, equity training, and policy improvements.
By implementing these practices, organizations move beyond compliance toward meaningful accountability and culture transformation.
Why Effective Reporting Systems Matter
An effective incident reporting system:
- Ensures safety, fairness, and dignity for those reporting racism.
- Builds organizational trust and transparency.
- Provides timely responses that lead to real, restorative action.
- Creates data and insights to inform prevention strategies and equity initiatives.
By prioritizing respectful and equitable reporting, health care organizations demonstrate their commitment to protecting staff well-being and ensuring quality care that reflects equity and cultural safety.